A bill is a commercial document required when services are billed or paid products. It is a mandatory document for freelancers and companies and, although it is difficult to perform, care must be taken in their preparation because if not done right can have problems.
A bill must have some basic information to be considered valid. Must also include the identification of the invoice number and date. Besides that, you must include a description of services or products. Besides this, you must include taxes (VAT and income tax).
The basic data of the invoice are:
• Data identifying the person selling or providing the service (full name, tax id, address). If it is a self must specify their own data, while if a company must provide the information of the company.
• Invoice number or identification document. Must be consecutively numbered chronologically and go, one after the other without changing date or order.
• Invoice Date. Must match the date of the invoice (not necessarily coincident with the date of the service in case of services). A bill being more than another can not have an earlier date.
• Details of the person to whom the invoice is addressed (full name, tax ID, address or name)
• Amount of the transaction. It details the base price, adding later the tax and income tax deducted.
• Concept of invoice
• Taxable
• Amount of VAT (if applicable). The VAT will vary depending on what is sold, even if services can be 18% or even be absent
• Withholding income tax. If billed to other companies or autonomous, usually 15% or 7% in the first 2 years of activity of the person.
• Total amount to be received
• Method of payment (card, debit, cash, check)
Without these data can not be made the bill, although there are others that can be applied in the bill, as offers and discounts if any action is loyalty with buyers. There are models that can bill to facilitate the task of realization, but they all have to have these data.
Besides that, we’re talking about ordinary bills because there are bills of amendment (correction of one or more previous bills) and summary (clusters of invoices over a period of time), as well as pro forma invoices (budgets), copies or duplicates. There are also complete invoices, simplified or other documents. We were also able to speak above the electronic invoice, a new way to bill for services (or products) offered.
As we can see, the carrying out an invoice easy task but that should not be neglected, considering that there are options to rectify bills, because the consequences of mistakes can be bad. Failure to issue an invoice can reach fines of 300 euros, issuing false invoices for 75% of the total charged, among other possible consequences bills.
Be keep invoices issued at least 4 years from the payment of taxes, because if a problem with finance or audit must have the necessary evidence. Must be issued within a maximum period of one month of completion of service.
In addition to an invoice with the data shown, there are models of invoices may be taken into account and even complete programs realization of bills that must be taken into account, so that only the steps that indicate the models or programs is sufficient for the bill.
Necessary legalize bills, so everything must be declared to enter the necessary parties. It should be the income tax, income tax and the VAT quarterly. An invoice is an important document that indicates the revenue of the company, and should be considered in accounting firms.
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